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    Everyone has rights with regard to how their personal information is handled. During the course of our activities Envigo will collect, store and process personal information about our people, and the Company recognises the need to treat this information in an appropriate and lawful manner.

    The types of information that the Company may be required to handle include (but are not limited to) details of current, past and prospective employees, suppliers, customers, and others that the Company communicates with. The information, which may be held on paper, computer or other media, is subject to certain legal safeguards specified in applicable data protection legislations which impose restrictions on how the Company may use that information.

     

    Status

    Envigo has detailed policies covering the collecting, handling, processing, storage, transference and destruction of personal information.

    • Data protection compliance in the company is overseen by the Legal Department. Any questions or concerns about data protection compliance should be referred in the first instance to the Legal Department

     

    Common data protection terms

    • Data is information which is stored electronically, on a computer, or in certain paper based filing systems
    • Data subjects for the purpose of this policy include all living individuals about whom the Company holds personal data. All data subjects have legal rights in relation to their personal data
    • Personal data means data relating to a living individual who can be identified from that data (or from that data and other information in our possession). Personal data can be factual (such as a name, address or date of birth) or it can be an opinion (such as a performance appraisal)
    • Data controllers are the people who, or organisations which, determine the purposes for which and the manner in which, any personal data is processed. They have a responsibility to establish practices and policies in line with regulations
    • Data users include employees whose work involves using personal data. Data users have a duty to protect the information they handle by following our data protection and security policies at all times
    • Data processors include any person who processes personal data on behalf of a data controller
    • Processing is any activity that involves use of the data. It includes obtaining, recording or holding the data, or carrying out any operation or set of operations on the data including organising, amending, retrieving, using, disclosing, erasing or destroying it. Processing also includes transferring personal data to third parties
    • Sensitive personal data includes information about a person’s racial or ethnic origin, political opinions, religious or similar beliefs, trade union membership, physical or mental health or condition or sexual life, or about the commission of, or proceedings for, any offence committed or alleged to have been committed by that person, the disposal of such proceedings or the sentence of any court in such proceedings. Sensitive personal data can only be processed under strict conditions, and will usually require the express consent of the person concerned

     

    Data protection principles

    Anyone processing personal data must comply with principles of good practice. These provide that personal data must be:

    • Processed fairly and lawfully
    • Processed for limited purposes and in an appropriate way
    • Adequate, relevant and not excessive for the purpose
    • Accurate
    • Not kept longer than necessary for the purpose
    • Processed in line with data subjects’ rights
    • Secure
    • Not transferred to people or organisations situated in countries without adequate protection

     

    Fair and lawful processing

    Applicable laws and regulations are not generally intended to prevent the processing of personal data, but to ensure that it is done fairly and without adversely affecting the rights of the data subject. The data subject must be told who the data controller is (in this case Envigo), who the data controller’s representative is (the Director of Legal Services), the purpose for which the data is to be processed by us, and the identities of anyone to whom the data may be disclosed or transferred.

    For personal data to be processed lawfully, certain conditions have to be met. These may include, among other things, requirements that the data subject has consented to the processing, or that the processing is necessary for the legitimate interest of the data controller or the party to whom the data is disclosed. When sensitive personal data is being processed, more than one condition must be met. In most cases the data subject’s explicit consent to the processing of such data will be required.

     

    Processing for limited purposes

    Personal data may only be processed for the specific purposes notified to the data subject when the data was first collected or for any other purposes specifically permitted by applicable laws and regulations. This means that personal data must not be collected for one purpose and then used for another. If it becomes necessary to change the purpose for which the data is processed, the data subject must be informed of the new purpose before any processing occurs.

     

    Adequate, relevant and non-excessive processing

    Personal data should only be collected to the extent that it is required for the specific purpose notified to the data subject. Any data which is not necessary for that purpose should not be collected in the first place.

     

    Accurate data

    Personal data must be accurate and kept up to date. Information which is incorrect or misleading is not accurate and steps should therefore be taken to check the accuracy of any personal data at the point of collection and at regular intervals afterwards. Inaccurate or out-of-date data should be destroyed.

     

    Timely processing

    Personal data should not be kept longer than is necessary for the purpose. This means that data should be destroyed or erased from our systems when it is no longer required.

     

    Processing in line with data subject’s rights

    Data must be processed in line with data subjects’ rights. Data subjects have a right to:

    • Request access to any data held about them by a data controller
    • Prevent the processing of their data for direct-marketing purposes
    • Ask to have inaccurate data amended
    • Prevent processing that is likely to cause damage or distress to themselves or anyone else
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