Everyone has rights with regard to how their personal information is handled. During the course of our activities Envigo will collect, store and process personal information about our people, and the Company recognises the need to treat this information in an appropriate and lawful manner.
The types of information that the Company may be required to handle include (but are not limited to) details of current, past and prospective employees, suppliers, customers, and others that the Company communicates with. The information, which may be held on paper, computer or other media, is subject to certain legal safeguards specified in applicable data protection legislations which impose restrictions on how the Company may use that information.
Envigo has detailed policies covering the collecting, handling, processing, storage, transference and destruction of personal information.
Common data protection terms
Data protection principles
Anyone processing personal data must comply with principles of good practice. These provide that personal data must be:
Fair and lawful processing
Applicable laws and regulations are not generally intended to prevent the processing of personal data, but to ensure that it is done fairly and without adversely affecting the rights of the data subject. The data subject must be told who the data controller is (in this case Envigo), who the data controller’s representative is (the Director of Legal Services), the purpose for which the data is to be processed by us, and the identities of anyone to whom the data may be disclosed or transferred.
For personal data to be processed lawfully, certain conditions have to be met. These may include, among other things, requirements that the data subject has consented to the processing, or that the processing is necessary for the legitimate interest of the data controller or the party to whom the data is disclosed. When sensitive personal data is being processed, more than one condition must be met. In most cases the data subject’s explicit consent to the processing of such data will be required.
Processing for limited purposes
Personal data may only be processed for the specific purposes notified to the data subject when the data was first collected or for any other purposes specifically permitted by applicable laws and regulations. This means that personal data must not be collected for one purpose and then used for another. If it becomes necessary to change the purpose for which the data is processed, the data subject must be informed of the new purpose before any processing occurs.
Adequate, relevant and non-excessive processing
Personal data should only be collected to the extent that it is required for the specific purpose notified to the data subject. Any data which is not necessary for that purpose should not be collected in the first place.
Personal data must be accurate and kept up to date. Information which is incorrect or misleading is not accurate and steps should therefore be taken to check the accuracy of any personal data at the point of collection and at regular intervals afterwards. Inaccurate or out-of-date data should be destroyed.
Personal data should not be kept longer than is necessary for the purpose. This means that data should be destroyed or erased from our systems when it is no longer required.
Processing in line with data subject’s rights
Data must be processed in line with data subjects’ rights. Data subjects have a right to: